Fractional PMO/TMO Advisor

You have smart people and active projects, but results feel uneven. Forums drift. Reports exist but don’t drive decisions. Cross-team conflicts surface late. Benefits are promised, not proven. You need an experienced advisor who can steady the rhythm, mature the portfolio, and run cross-functional decisions—without adding full-time headcount. 

Choose a Fractional Advisor if you want part-time executive support to:

• Run and refine portfolio and decision forums while leaders focus on outcomes
• Improve schedule reliability, throughput, and time-to-decision
• Resolve conflicts using simple capacity and dependency views
• Keep value and adoption visible with monthly evidence reviews
• Build the operating model and talent so your team can run it

We embed as a part-time PMO/TMO leader and coach. One system. Sized to your stage.

1. Stabilize – protect the weekly/monthly cadence and action closure
2. Standardize – one reporting pack and variance rules owners actually use
3. Integrate – align intake, briefs, risk, change, and benefits with the portfolio cadence
4. Scale & Hand Off – extend to more teams/portfolios, staff roles, publish playbooks, and transition ownership 

Typical commitment: 1–2 days per week, tuned to your capacity.

Durable artifacts and routines that work for both PMO and TMO contexts.

• Operating Model & Role Library (decision rights, services, responsibilities)
• Governance Calendar (quarterly) with weekly forums and monthly evidence reviews
• Portfolio Operating Guide (intake, prioritization, WIP limits, change control)
• Reporting Pack (status, value, risk, schedule; traffic-light rules and variance examples)
• Resource & Dependency View Lite (capacity/conflict checks by team or role)
• Decision Forum Pack (agendas, inputs, scripts, escalation paths)
• Benefits & Evidence Basics (targets, simple proof, and review cadence)
• Risk & Change Playbooks (thresholds, owners, and backout notes)
• Runbook & Role Cards so the system runs week to week without us

Clear acceptance criteria so you know the capability is ready.

• Forums run on schedule; outcomes recorded; actions closed within 5 business days
• ≥ 90% of active items have current variance notes and a next step
• At least two cross-team conflicts resolved in forum using capacity/dependency views
• Decision cycle time trending down vs baseline
• Schedule reliability and throughput trending up over two cycles
• Value and adoption reviewed monthly with simple evidence
• Named internal lead and forum owners in role; runbook and playbooks in use

•  Stabilize cadence, standardize reporting, resolve priority collisions, prepare scale plan. 

•  Extend practices to more teams/portfolios, integrate risk/change/benefits, coach forum owners, staff the operating model. 

• Finalize operating model, train internal lead, prove acceptance criteria, shift to light check-ins.
• We meet weekly for cadence/portfolio forums and hold a monthly evidence review.

• Part-time executive presence plus hands-on coaching for managers
• We facilitate early, then shift to observe/coach while your leaders run forums
• We use your current tools; we add only what the cadence needs

Within one to two cycles, clients typically see:

• Faster, well-recorded decisions in forum
• Fewer collisions and stop–starts as capacity/dependency views guide tradeoffs
• Clear variance notes and more accurate forecasts
• Early lift in reliability, throughput, and value evidence

• Executive Sponsor: sets priorities and clears obstacles
• Fractional Advisor (us): stabilize, standardize, integrate, coach
• Internal Lead (you): shadow, then own cadence, reporting, and evidence reviews
• Forum Owners: chair forums and record decisions
• Portfolio Coordinator: maintains views and the decision log
• Item Owners: update briefs and variance notes; follow intake/WIP rules

Role cards included.

A small, durable set with simple visuals.

• Schedule Reliability: percent of committed dates met
• Portfolio Throughput: items finished per period
• Decision Cycle Time: request to decision by forum
• Variance Quality: clarity of cause, impact, and next step
• Benefits Realization: value delivered vs target with evidence

• Before: Service Foundations and Project System (for rhythm, intake, briefs, and a single portfolio) or PMO/TMO readiness as needed
• After: Light advisory check-ins (monthly/quarterly) as your capability scales

How many hours per week?
Most teams start at 1 day/week, flex to 2 days/week during integration, then taper.

Will this add more meetings?
No. We consolidate decisions into clear forums with tight inputs and timeboxes.

Do we need new software?
No. We lead with cadence and decisions; tooling stays as light as possible.