PMO Maturity Diagnostic

Choose this if you have a PMO or portfolio cadence in place and want better control.

• You want schedule reliability and throughput trending up
• You need decision cycle time down and variance notes that are real
• You want clear roles, forums, and reporting that drive timely decisions

Two weeks. Light touch. Decision-ready output.

1. Assess: short interviews, artifact review, and a working session on portfolio flow
2. Score: maturity heatmap across rhythm, decisions, value, and enabling practices
3. Plan: a prioritized 90-day uplift with owners, dates, and acceptance criteria

We size this for SMEs. No heavy audits or long reports.

 Named deliverables you can use immediately.

• PMO Maturity Heatmap (current state vs. target by domain)
• Findings & Evidence Pack (short and visual, with examples)
• 90-Day Uplift Plan (top 12 actions sequenced by impact and effort)
• Baseline Metrics (schedule reliability, throughput, decision cycle time, variance quality)
• Portfolio Flow Scan (intake, brief quality, WIP, dependencies, aging)
• Governance & Cadence Review (forums, inputs, decision rights, escalation)
• Reporting Reliability Score (fields, frequency, owner behavior)
• Resource & Dependency Gaps (simple view with immediate fixes)
• Risk / Change / Benefits Check (where each ties to decisions)
• Executive Read-Out (60 minutes, decisions and next steps captured)

Clear acceptance criteria so you know it’s working.

• Heatmap and uplift plan are approved by sponsor
• Top 12 actions have owners, dates, and success measures
• Baseline metrics defined and first dashboard skeleton built
• 90-day governance calendar drafted with forum owners and inputs
• First 3 uplift actions started within 10 business days

•  Kickoff and priority check
• Short interviews (PMO lead, sponsor, 2–3 project leads)
• Artifact review (portfolio, briefs, reports, calendars)
• Draft heatmap and findings

• Portfolio flow workshop (1.5 hours)
• Finalize heatmap and baseline metrics
• Build the 90-day uplift plan with owners and dates
• Executive read-out and decision capture

• Minimal meetings, maximum artifacts
• We synthesize in plain language and show examples
• You leave with a plan your team can run without us

• Schedule Reliability: percent of committed dates met
• Portfolio Throughput: items completed per period
• Decision Cycle Time: request to decision, by forum
• Variance Quality: % of items with clear variance notes and next steps

We set targets and align them to the uplift actions.

In the first 30–90 days after the diagnostic, clients typically see:

• Fewer “surprise” starts and stop–starts
• Faster forum decisions recorded in the log
• Better variance notes and more accurate forecasts
• Early upward trend in reliability and throughput

• Executive Sponsor: accepts the heatmap and prioritizes the plan
• Head of PMO: owns the uplift backlog and cadence
• Portfolio Coordinator: maintains metrics and the decision log

Role cards included.

• Before: PMO in 30 Days stand up or tune charter, service catalog, governance, reporting, and resource/dependency views
• After: PMO Maturity Sprint execute the 90-day plan with coaching, dashboards, and playbooks

How much time does it take?
About 3–4 hours total across two weeks for the core group.

Do we need to share sensitive data?
We review only what’s needed: redacted portfolios, sample reports, and calendars.

Will the plan fit our tools?
Yes. We work with what you have and define the smallest changes that move the metrics.